Skip to content

Mobilize Your Workforce. Minimize Your Exposure

Proactively identify tax risks, ensure proper withholding, and protect your business and employees from audits and fines—without manual tracking or data gaps.
Request Demo
A well-dressed man in a suit and tie is focused on a tablet, likely reviewing important information.

Monaeo Enterprise Platform Overview

  • Tax and Finance
  • Global Mobility
  • Payroll and HR
  • Legal and Compliance
Tax and Finance

Withholding Accuracy

Ensure both the company and employees are taxed appropriately based on real-time location data.

Permanent Establishment and Proactive Risk Alerts

Stay informed with real-time notifications as you approach key residency or tax thresholds.

Audit-Defensible Reporting

Generate detailed, time-stamped reports to defend your tax filings with confidence.

Visual of unlimited uptime monitoring, showcasing a clock alongside a checkmark, emphasizing ongoing system availability.
Global Mobility

Monitoring Cross-Border Movement

See when and where employees cross jurisdictions in real-time.

Residency and Immigration Risk Monitoring

Avoid overstays or regulatory breaches by staying ahead of thresholds.

Audit-Ready Time and Location Records

Maintain a verifiable log of employee locations to support tax filings, payroll accuracy, and audit defense across jurisdictions.

An extensive dashboard layout featuring numerous sections and repeated labels, illustrating a complex data visualization environment.
Payroll and HR

Location-Based Payroll Accuracy

Align payroll with where work is actually performed to avoid misallocations.

Automated Recordkeeping

Replace manual processes with verified location logs for compliance.

Integrated Workflows

Easily sync location data with your existing payroll and HR systems.

A blue backdrop with a central white text box indicating a specific number of days.
Legal and Compliance

Real-Time Location Intelligence

No manual check-ins. Monaeo uses your device’s location to automatically monitor your presence across states and countries.

Proactive Alerts and Risk Detection

Get notified when employees’ locations could trigger compliance obligations.

Compliance Documentation

Access detailed reports to prove compliance with state and international regulations.

Visual representation of a customer management dashboard with graphs and statistics for tracking customer engagement and trends.

Industries Where We Operate

A man and woman engage in conversation with a real estate agent regarding real estate opportunities.
Financial Services
High-mobility executives increase nexus risk across jurisdictions - (e.g., private equity, hedge funds, banking).
A man dressed in a suit and tie uses his laptop while sitting comfortably on an airplane.
Consulting and Professional Services
Frequent client site travel and multi-state work create complex tax obligations.
Three colleagues seated on a train, each with a laptop, collaborating on projects during their commute.
Technology
Distributed and hybrid teams with remote-first policies across jurisdictions.
A trio of business colleagues examining paperwork collaboratively in a conference room.
Legal and Accounting Firms
Advisors managing client tax strategies need defensible, audit-ready data for guidance and filings.
A man wearing a white shirt and tie is holding a piece of paper, with a thoughtful expression on his face.
Manufacturing and Industrial Services
Field workers, engineers, and project-based roles often cross state or country borders.

Key Enterprise Benefits

Request Demo
An icon that shows rectangle with dollar inside
Comply with U.S. state and international tax regulations
Whether your employees are crossing state lines or international borders, Monaeo helps you navigate complex tax laws with confidence and accuracy.
An icon that shows asterisks as a circle
Avoid audits with audit-defensible, real-time data
Auditors don’t want estimates—they want evidence. Monaeo delivers audit-ready, time-stamped location data that eliminates guesswork and accelerates resolution.
An icon that shows square and asterisk inside
Detected permanent establishment and nexus risks early
Identify risk before it becomes liability. Monaeo flags potential PE and nexus issues in advance, so you can act early and stay ahead of costly tax exposures.
An icon that shows location tracking
Automate location tracking with minimal employee input
No more spreadsheets or manual check-ins. Monaeo runs quietly in the background to monitor travel and employee location—without disrupting daily workflows.
An icon that shows circle and arrow
Integrate with existing HR 
and payroll systems
Connect Monaeo with your existing HRIS, expense, and travel tools to streamline data flow, reduce manual effort, and ensure consistent compliance tracking across platforms.

How Monaeo

Enterprise Works

From collecting data to exporting reports, Monaeo Enterprise automates compliance end-to-end for global teams.
  1. Collect Employee Location Data
    Pull travel activity from devices, calendars, SAP Concur, and Topia integrations.
  2. Analyze for Risk Exposure
    Monaeo flags PE (Permanent Establishment), withholding, and immigration risks across jurisdictions in real-time
  3. Configure Alerts and Compliance Rules
    Customize rules based on your company’s tolerance and regulatory profile.
  4. Export Reports and Automate Workflows
    Generate audit-ready reports and feed insights into your payroll, legal, or HR systems.
    Start Free Trial
Visual representation of an employee training dashboard with data on course completions and training schedules.

Ready to Get Started?

Request Demo

Real-World Tax Outcomes with Monaeo

A striking red bridge connects two landmasses, standing out prominently in the natural scenery.

San Francisco GRT

Client example:

  • Revenue = $60M
  • GRT payable (0.78%) = $468,000
  • Homelessness Tax payable (0.69%) = $414,000
  • Total SF City Tax Liability Pre-Topia = $882,000
  • Employee days worked outside of SF City = 50%

Outcomes post-Topia:

Tax overpayment saved = $441,000
A city street scene with towering buildings and large billboards displaying various advertisements and promotions.

New York UBT

Client example:

  • Taxable Income = $10 million
  • UBT at 4% = $400,000
  • Employees days worked outside of NYC = 57%

Outcomes post-Topia:

Tax overpayment saved = $225,000
A view of the Seattle skyline with the Space Needle prominently displayed in the foreground, highlighting the city's landmarks.

Seattle JumpStart Tax

Client example:

  • 50 Employees at $150K compensation
  • Payroll Expense= $7.5M/Year
  • JumpStart Tax Pre-Topia= $525,650
  • 25 employees work outside Seattle 50% of time

Outcomes post-Topia:

Tax overpayment saved =$262,500

FAQs

Can Monaeo integrate with my existing payroll or HR system?

Yes. Monaeo Enterprise offers system integrations to seamlessly connect with payroll, HRIS (Human Resources Information System), and compliance tools, simplifying workflows and data management.

How does Monaeo Enterprise protect employee privacy?

Monaeo only tracks location passively for compliance purposes and does not collect personal activity or productivity data—maintaining strict privacy standards.

What types of risks does Monaeo Enterprise help mitigate?

Monaeo helps mitigate tax exposure, permanent establishment risk, payroll withholding errors, and compliance gaps that arise from employee mobility.

How can Monaeo Enterprise help me in an audit?

Monaeo generates timestamped and authentic reports with your devices’s data that can be shared with your advisor, accountant, or tax authority to prove your location history and residency. Monaeo has been used in audits around the world, and is trusted by many high-net-worth individuals.

What happens if thresholds are exceeded?

You’ll receive real-time alerts when employees cross key thresholds—such as state residency or international stay limits—so you can take corrective action quickly.