The truth is, most people don’t think about tax implications when they open a laptop somewhere new; they’re just getting their work done. But modern work today doesn’t stay in one place anymore; it moves with us.
We hop between home offices, client sites, shared workspaces, and airports, often without thinking twice about the tax footprint we’re creating along the way. And while that flexibility has opened doors for careers and lifestyles, it has also created a layer of complexity that most people never see coming. A single unexpected workday in a different city or state can trigger filing requirements, audits, or costly tax implications, even if no one intended to “move.”
Recent Deloitte research states that workforce mobility and cross-border travel are rising again, even without formal relocation programs:
“Organizations aim to optimize their existing technologies in the next two years to address the complexities of a dispersed workforce. Respondents plan to supplement, connect, and optimize their tech to create flexible environments that serve diverse fact patterns. 33% of organizations plan to invest in Generative AI for future Global Talent Mobility enablement, which can be pivotal in enhancing the employee experience and creating efficiencies.”
In other words, people are moving more, work is happening everywhere, and compliance risks are quietly increasing in the background, often unnoticed until it’s too late.
That’s why Monaeo exists.
We take the guesswork out of where work happens. Our platform automatically tracks and verifies work locations so you can stay compliant with confidence, whether you’re an individual consultant managing your own footprint or a global enterprise responsible for hundreds of mobile employees.
At Monaeo, we make those stories possible, without the tax headaches that often come with them. Because while work has become more flexible and mobile, tax laws haven’t. Whether you’re an individual consultant splitting time between states or a global enterprise managing hundreds of remote and traveling employees, one simple truth remains: compliance matters.
What Does Monaeo Do?
Monaeo is a work location intelligence platform that helps both individuals and enterprises stay tax compliant with audit-defensible location data.
Our privacy-first technology eliminates manual tracking, spreadsheets, and guesswork by automatically capturing time spent in each jurisdiction and surfacing the insights you need to stay ahead of risk.
For Individuals: Monaeo Personal
Work freely. Stay compliant.
Monaeo Personal helps professionals, executives, and frequent travelers track where they work, automatically.
Whether you’re splitting time between New York and Miami, traveling weekly for business, or simply balancing multiple home bases, Monaeo Personal gives you clear, defensible data to prove where you’ve been and protect your wallet at tax time.
How It Works
- Automatic day & mile tracking – No manual input required. Monaeo runs quietly in the background.
- Threshold alerts – Get notified before crossing tax residency or filing limits.
- Audit-proof records – Defend your filings with precise, time-stamped data.
- Privacy-first design – Your data stays encrypted and fully under your control.
Why It Matters
Even a few unexpected days in the wrong city can trigger thousands in taxes or penalties. Monaeo Personal gives you peace of mind that you’re covered, and most importantly, documentation to back it up.
The result? Confidence, clarity, and control over your tax footprint.
For Companies: Monaeo Enterprise
See where work is really happening, and prove it when it counts.
In a world where employees can work anywhere, visibility is everything. Monaeo Enterprise gives HR, Finance, and Compliance teams a real-time view into where employees are working, how long they’ve been there, and when tax exposure or risk thresholds are approaching.
Before Work Happens
- Plan smarter: Use data to anticipate where employees will trigger nexus or Permanent Establishment (PE) risk.
- Policy alignment: Ensure remote work and travel policies remain compliant with evolving tax laws.
- Proactive alerts: Catch potential exposure before it becomes a liability.
While Work Happens
- Automated location tracking: Runs passively in the background. No employee self-reporting needed.
- Real-time dashboards: Show where work is occurring across cities, states, and countries.
- Integrated systems: Syncs with HRIS, payroll, and travel platforms to maintain one source of truth.
After Work Happens
- Audit-defensible reporting: Generate records that can stand up to any state or federal audit.
- Payroll reconciliation: Validate withholdings based on actual work location data.
- Enterprise-wide insights: View compliance trends, identify hotspots, and optimize workforce planning.
The result? Clean, connected data that keeps HR, Finance, and Compliance aligned, and your company audit-ready, always.
Why Location Compliance Matters More Than Ever
Remote work. Hybrid schedules. Frequent travel. The lines between “home,” “office,” and “tax jurisdiction” have never been blurrier (or riskier, some might say).
Without accurate location data, organizations and individuals face exposure to:
- Costly tax audits and penalties
- Nexus or Permanent Establishment risk
- Misreported payroll and withholdings
- Reputational and operational risk
Monaeo turns that uncertainty into clarity. With automated tracking, proactive alerts, and audit-ready reporting, we help you stay compliant everywhere work happens.
Privacy First. Accuracy Always.
Monaeo is built on a simple promise: compliance shouldn’t come at the cost of privacy.
We use minimal, anonymized data to calculate where and when work occurs, never personal browsing, messages, or photos. Your information is encrypted, securely stored, and fully controlled by you.
Because compliance isn’t just about the numbers for us, it’s about trust.
Hearing It Straight from the Source: Common FAQs about Monaeo
Who uses Monaeo?
Monaeo is built for both enterprises and individuals, from Fortune 500 companies managing distributed teams to executives, consultants, and frequent travelers who need precise records for tax filings.
How does Monaeo help with compliance?
Monaeo automatically tracks where work is happening and how long employees spend in each location. The platform flags potential tax exposure before thresholds are crossed and provides audit-defensible documentation to back your filings.
Can Monaeo integrate with our existing HR and payroll systems?
Yes. Monaeo Enterprise integrates with HR, payroll, travel, and expense systems like SAP Concur, ADP, and Workday, giving you one unified view of work location data.
What makes Monaeo different from other tracking tools?
Monaeo combines automated tracking, privacy-first technology, and audit-defensible data in one platform. It eliminates manual reporting and guesswork, turning complex compliance into a simple, proactive process.
Does Monaeo protect employee privacy?
Absolutely. Monaeo’s privacy-first architecture ensures only minimal, necessary data is captured, never personal or sensitive information. Users retain full control and transparency at every step.
Reimagining Tax Compliance for a Borderless World
So, who is Monaeo? We’re the partner that helps you work freely, confidently, and compliantly, anywhere.
From executives traveling city to city, to enterprises managing hundreds of remote employees, Monaeo provides the clarity, control, and defensible data needed to stay compliant in a world where work happens everywhere.
If you’re ready to make mobility simple, connected, and compliant, let’s talk! Speak with a representative today.
Or, are you an individual ready to just get the keys to your new platform now? No conversation needed? Start your free 15-day trial now!